The correct virtual data room workflow is vital for companies that are involved in M&A due-diligence or any other data sharing. It can make the difference between an efficient and smooth procedure and one that can be frustrating and undermines the overall streamlining workflows with virtual data rooms success of the deal.

A VDR with a variety document-sharing features can help businesses accelerate their work and improve efficiency, even in a data room that has thousands of documents as well as complex folder structures. For instance, folder templates can accelerate the due diligence process and help users organize documents according to pre-defined standards like company or subject matter. Improved drag and drop upload capabilities also reduce the time required to upload files to the platform.

Another feature that can save time is the ability to mark folders or files as favorites and filter them to only show the items you have marked as favorites. This feature saves time and reduces the need to review documents by removing the need to go through the entire virtual data room’s content, searching for specific files or information. Users can also scroll quickly through documents to become familiar with them and speed up document review with VDRs that offer endless scrolling.

Virtual data rooms come with a range of security features that help protect sensitive information. This includes two-factor authentication as well as a password protection system, and a “fence view” function. Fence view restricts access to the virtual data rooms to only the IP address and the time of the user. This prevents the users from taking snapshots or photos of sensitive information.