A properly-crafted reminder is a useful communication tool that assists participants prepare for scheduled meetings, and boosts their productivity and effectiveness. It includes timely and clear messages that contain important meeting information, such as the title the date, time, time or virtual platform, as along with the agenda. It also includes a call to action asking participants to confirm attendance or address any concerns. These features https://boardroomhub.com/boardroom-technology-solutions/ will ensure that participants are aware of the upcoming events and minimize the chance of mistakes. They also encourage attendance.

Start with a polite salutation and a gesture of goodwill, then quickly send out the meeting details in the subject line so that attendees are able to prioritize it within their inbox. Use email automation tools to allow attendees to easily access and review the meeting details via email announcements. Be aware that too many reminders could backfire. The quality of your email is more important than quantity when it comes to email subject lines.

Maintain a professional tone throughout the reminder, encouraging attendees to respond or confirm attendance, and offering any other relevant information for their review. It’s a good idea include the meeting’s link and/or platform details in the body of the email to reinforce the importance of the event and reduce the possibility of misplacing communications. Remember to include contact information for attendees to cancel or change their attendance should they need to. In doing this, you show your attendees respect and contribute to a culture of accountability and readiness.